Schedule City Meeting with Zoom

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Please fill out this form to schedule a Zoom meeting for the City of Sun Prairie. If you are scheduling a hybrid meeting, the meeting will need to be held in Council Chambers at City Hall. This room will need to be booked in Outlook. If you do not have access to do this, please let the Clerk's office know and they can assist. They can be reached at 608-837-2511 or

Below you will enter the names and email addresses of attendees. If you would like other information listed for the attendee like title please include that with the name. Please include any City staff needed for the meeting as well. Guest attendees listed will also get an invite and be able to participate in the meeting.

Example: Jill Citizen - Board Member,

We have established the following guidelines for meeting participation. This information is included in the panelist invitation email.

1. Please mute yourself when you are not speaking. Unmute yourself as needed to speak. This greatly improves the audio experience for all
2. Please be sure to be in a space with as little background noise as possible and that it is well lit. Avoid sitting in view of a window, it causes contrast issues.
3. For meetings being broadcast on KSUN, please make sure your face is in the top 2/3 of the camera frame. Closed captioning will be appearing on the bottom 1/3.
4. For the event you can use either a laptop with a webcam/mic/speakers, a smartphone, or a tablet. If you use a smartphone/tablet please have it in a stand or secured somehow, as your video will be broadcast on KSUN and we want to ensure the best viewing experience.

If you have any questions or concerns please call the IT Help Desk at 608-825-0808 or email at
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