Many calls for service are documented in written reports. Most of these reports are obtainable due to the fact that they are considered public record. All requests for copies of reports are reviewed by the Administrative Lieutenant. Certain reports are not released to the public. Cases currently under active investigation are never released and those cases of a particularly sensitive nature are usually not released.
You will be contacted in approximately 10 days of your request to let you know when you may stop in and pick up your report.
Cost: First four pages are free, anything after that is 25 cents a page. (There is no fee for accident reports).
If you need a copy of an accident report, it may take up to five days after the accident occurred before the report is completed.
Requests for accident reports can be made in person, by phone, or by e-mail .
**Un-redacted (without black-outs) traffic accident / crash reports can also be obtained from the Wisconsin Dept. of Transportation by calling (608) 266-8753. The cost is $6.00. **
DRIVER PRIVACY PROTECTION ACT (DPPA) AND OPEN RECORDS
The Sun Prairie Police Department will no longer provide un-redacted crash reports and supplements due to the fact they may contain personal identifying information of the parties. This is due to a Seventh Circuit Court of Appeals in Senne v. Vill. of Palatine, 695 F.3d 597, (7th Cir. 2012 en banc, cert. pet. filed 11/5/2012). The Senne decision held that under the provisions of the Driver’s Privacy Protection Act (DPPA), personal identifying information derived from the Department of Motor Vehicles (DMV) is prohibited from disclosure to the public unless a DPPA exception applies. The exceptions can be found at 18 U.S.C. § 2721(b).
If you represent a law firm, an insurance company, governmental agency, or are a private investigative agency or licensed security service and are requesting records on behalf of a client, you are required to submit a completed DPPA Permissible Use Form. Also, if you are requesting an accident report that you were involved in, an accident report that your child was involved in, or an accident report that another person was involved in you must submit a DPPA Permissible Use Form with your records request for consideration by the Records Custodian.
These forms can be downloaded below:
Sun Prairie Records Bureau: 608.837.7339